Viewing Audit Logs in PartsManager

Important Note: PartsLedger is now PartsManager. PartsManager retains all of the parts purchasing and warehouse management automation benefits of its predecessor. To read more about this exciting change, click here.

Audit Logs in PartsManager, formerly known as PartsLedger, provide a viewable history of all actions performed on the system. This article will walk you through how to view and understand Audit Logs.

Prerequisites

• User has a "Full Admin" Role assigned.

Viewing the Audit Logs Page

1. On the Navigation Bar, click Admin.
2. Then click Audit Logs.
3. Use View Filters or Quick Filters to find the log your looking for.
   
   • You can search audit logs based on six different fields. See the below.

Column Definitions

• Date - This column will display a Date (MM/DD/YYYY) and Timestamp (in UTC time) when the action was performed.
  
  
  
• Type - This column displays the type of user who created it. Possible values are:
  • User - A logged-in user performed this action in PartsManager.
  • System Job - The action was created via a Dimension Upload.
  • API - The action was created via the API when using ServiceTrade and making changes to Jobs (Sales Orders.)
    
    
• User - This column will list the user who performed the action.
  
  • If it was a System Job action, it will display a link to Dimension or Stock Counts Upload details.
    
  • If it was an API action, the name of the relevant ServiceTrade Account or API client will be listed.
    
    
• Object Type - This column will display the object type that was acted upon (if the object type is highlighted in blue text, it indicates you can click to view the version of the object from this action.)
  
  
• ID - The PartsManager internal object identifier.
  
  
• Message - Brief description of the action performed.
  • Examples: Sales Order Created, Items Fulfilled, Purchase Order Updated, etc. 

Viewing Audit Logs on a Purchase Order or Sales Order Page

1. Navigate to the relevant Purchase Order or Sales Order.
2. On the Purchase Order or Sales Order page, click the Audit Log tab.
   
3. This will display audit logs of actions performed on this specific Purchase Order or Sales Order.
4. Use the instructions in Viewing the Audit Logs Page to find the relevant action.