This article will walk you through Reconciling Payments for the Payment Portal in ComputerEase.
- Retrieve the current deposit report from the Payment Portal.
- In ComputerEase, open the System Menu.
- Click to expand Accounts Receivable, then select Enter Payments.
- On the Enter Payments screen, enter the following information from the first row of the deposit report CSV file:
- Customer - Enter the customer name from the ‘customer_company’ column.
- Payment Type
- If the value in the ‘method’ column is ‘bank’, then select Check.
- If the value in the ‘method’ column is ‘card’, then select Card.
- Amount - Enter the amount from the ‘total’ column
- Num / Ref - Enter an identifier for this payment, such as the value in the ‘transaction_id’ column.
- Cash Account - If desired, select a cash account.
- Repeat steps 4 for each subsequent line on the deposit report.
- Click the OK button when all payments have been entered.
- From the ComputerEase System Menu, click to expand Accounts Receivable, then click Apply Payments.
- In the Apply Payments screen, click Apply to individually choose the invoices for each payment.
- or click Auto Apply to automatically apply each payment to its customer’s list of outstanding invoices.
- or click Auto Apply to automatically apply each payment to its customer’s list of outstanding invoices.
- From the ComputerEase System Menu, click to expand Accounts Receivable, then click Make a Deposit.
- On the Make a Deposit screen, select all the payments that you wish to deposit.
- Then click the OK button.
- Note: Credit card payments are not available to be deposited.
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