Reconciling Payments in ComputerEase

This article will walk you through Reconciling Payments for the Payment Portal in ComputerEase.

1. Retrieve the current deposit report from the Payment Portal.
2. In ComputerEase, open the System Menu.
3. Click to expand Accounts Receivable, then select Enter Payments.
   
4. On the Enter Payments screen, enter the following information from the first row of the deposit report CSV file:
   • Customer - Enter the customer name from the ‘customer_company’ column.
   • Payment Type
     • If the value in the ‘method’ column is ‘bank’, then select Check.
     • If the value in the ‘method’ column is ‘card’, then select Card.
   • Amount - Enter the amount from the ‘total’ column
   • Num / Ref - Enter an identifier for this payment, such as the value in the ‘transaction_id’ column.
   • Cash Account - If desired, select a cash account.
     
5. Repeat steps 4 for each subsequent line on the deposit report.
6. Click the OK button when all payments have been entered.
7. From the ComputerEase System Menu, click to expand Accounts Receivable, then click Apply Payments.
   
8. In the Apply Payments screen, click Apply to individually choose the invoices for each payment.
   • or click Auto Apply to automatically apply each payment to its customer’s list of outstanding invoices.
     
9. From the ComputerEase System Menu, click to expand Accounts Receivable, then click Make a Deposit.
10. On the Make a Deposit screen, select all the payments that you wish to deposit.
11. Then click the OK button.
    • Note: Credit card payments are not available to be deposited.