There are three parts to the functionality of PartsLedger: 1) buying items from a supplier via purchase order, 2) suppliers are given the purchase order from buyers for ad-hoc items, and 3) buying non-inventoried items from suppliers. This article will break down the components and how each component works to make up the PartsLedger application.
Buying Items from a Supplier via a Purchase Order
1. Suppliers are given a purchase order from the buyers for supplies
2. Items are received and attached to a shipment receipt. Items received are now inventoried items
- Shipment receipt: Transaction that occurs upon item receipt of inventory items
3. Items are then stored in inventory until needed for jobs
4. Items are added to the work order or job and move to work in progress or WIP. Upon moving to WIP, an inventory assignment is attached to items
- Inventory assignment: Transaction that occurs upon allocation to job/work order
5. Job is marked as Completed, expensed to cost of goods sold or COGS, and receive a work order closing status
- Work order closing: Transaction that occurs when a job in ServiceTrade is marked as complete
Buying Ad-Hoc Items from a Supplier via a Purchase Order
1. Items are purchased from the supplier via purchase order. These are inventories items such as items for the job or ad-hoc/new items that are being added to the job
- This is a transaction where the shipment receipt and inventory assignment happen one after the other
2. Items are added to the work order and moved to WIP where they receive the work order closing status when the job is marked as complete in ServiceTrade
3. Job is marked complete and items are moved to COGS
Part 3: Buying Non-Inventoried Items from Suppliers
1. Non-inventoried items are purchased from suppliers
2. Items receive shipment receipt upon receiving items
3. Non-inventoried items are moved to COGS