Exporting and Importing Direct Project Cost from STAC into Sage 300 CRE

Important Note: The ServiceTrade Accounting Connector (STAC) requires a Premium or Enterprise ServiceTrade Subscription and is a paid add-on. Please contact your ServiceTrade Salesperson or your Account Manager if you want to learn more about STAC.

Before exporting ServiceTrade Direct Project Cost  

1. ServiceTrade Job must be in a Status of ‘Completed’
2. Direct Cost Job Item Source Warehouse and/or Reference #
3. Export Method is either job number or date 
4. Start Date and End Date are based on Job Completion Date 
5. Accounting Date for Importing Transactions-Required  

Exporting ServiceTrade Project Cost

1. Log into ServiceTrade Accounting Connector
2. Click “Project Direct Cost Import” 
3. For Method, select Job OR Date Range
4. Select Invoice Start and End Date
   
5. Enter the appropriate Accounting Date to be assigned to Project Direct Cost Export
6. Click Apply Recipe
7. Save the Download Exports in a secure location
   

Note: Date\Time stamp Format “import- yyyymmdd-HHmmss.txt” for easy tracking on data import 

Importing Direct Cost into Sage 300

1. Login to Sage 300 CRE Company for which you want to import records
2. Click Tools > Import > Direct Cost
   
3. Click the “...”on the Import file line:
4. Browse to location of saved “direct-cost- Import.....txt” file.
5. Select the location of “JCREJECT.TXT file”
6. Select “Start”
7. Open Job Cost. 
   • Note: If you experience issues with your Direct Cost Import, take a look at the troubleshooting article here.
8. Verify the Project Direct Cost Import File Imported correctly by going to
9. Click Job Cost > Inquiry > Entries > Entries by Batch > Transactions > New File
   
10. To verify that your import moved data successfully, add any of the following columns to your transactions and verify ServiceTrade Invoice Data. 
    • Accounting Debit Account 21-5003
    • ST Job (User Def 1) 21850492
      Note: The ServiceTrade Direct Project Cost is the Accounting Date assigned during Export
11. Complete ‘company specific’ Data Verification (if applicable)
12. Click Tasks > Post Entries