Creating Budgets for a Job (Project)

Derek Torres
Derek Torres
  • Updated

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Typically a Budget will automatically be created for a Project when you Create a Project from an Approved Quote.

However, sometimes you have an approved quote or agreement in an external system and want to create a Project and Budget from scratch.

This article will walk you through creating a budget on a Project. You must first Enable Project Mode to create Budget.

Prerequisites

 

Step 1: Enabling Project Mode and Creating a Budget on a Job

A Job must be set to the Job Mode 'Project' to enable a budget.

All newly created Jobs will default with the Job Mode Project toggle off. To set a Job's Job Mode to Project, follow the instructions below:

  1. Before you create a budget it is best practice to add all services and job items to the Project. Its also best practice to create a Job with Service Granularity.
    • You can not create services on the edit budget menu, so this should be done before you create the budget.
  2. On a Job Page, click Manage Job.
  3. Click the Manage Job as a Project toggle on.
    Manage_Job_Toggle.png
  4. Enter any other relevant information.
  5. Click Save when done.
    • This will automatically enable the ability to create Budget.
  6. Under Act on the Job, click the Create Budget button.
    Create-Budget.png
    • The Budget Page for this job will open in a new tab.
  7. On the Budget Page, click the +Add New Budget button.
    • This will open the Budget Type Selection section.
  8. Continue to the next Step.

Step 2: Selecting a Granular Level Budget Type

On the Budget Type Section, you are provided one type of Budget to select from with examples:
budget.png

  • Granular Level Budget (Most Common) Organizes your budget on an item-by-item basis. It will pull existing Job Items and Services when you create a Budget from a job into the budget. You can break down your budget into individual detailed items and associate those items' costs to a specific granular service performed on the job. These items can be pulled from your ServiceTrade Items List or added ad hoc.

Step 3: Creating Granular Level Budgets

  1. Check the box to the left of the Granular Level Budget
  2. *optional, but recommended If you have existing Job Items that you want to be added to this budget, check to select the Create budget items from existing job items checkbox.
    Apply_Items_1.png
  3. Click the green Create Budget button.
  4. Click +Add Budget Item directly under the relevant service to add an item.
    • A row will appear where you can now enter the new item information.
  5. Click the Item drop-down box to search and select an Item from your Items List or type in a custom ad-hoc item.
    • Selecting an Item from your Items List will autofill all applicable information from the Item's List.
  6. Select and enter Item Type, Service Line, Quantity, Unit Cost, and Price
    • Unit Cost and Price are the only fields not required to add an item
  7. Repeat steps 4-6 until you have added all of your budget items
  8. *optional If you want to apply these budget Items to the Job's items, check to select the Apply these changes to Job Items automatically checkbox.
    Apply_Job_Items_2.png
  9. Click the Save button when done.

Creating High-Level Budgets

You may want to create a High-Level Budget. The following video walks you through creating a high level budget using a Granular Level Budget:

Next Steps

Once you have enabled and created your desired budget, you can manage it by following the steps in our Managing a Budget article.

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